Writing

Use Zoom to Automatically Transcribe Interviews

screen shot of zoom chat with captioning on

I do interviews for a living. Maybe you do, too: maybe you’re a reporter or a writer or a blogger or someone who has to ask people questions and write down their answers.

We all dream of some automated transcription service that would allow us to focus on the conversation and put our notes aside. And there are automated transcription apps and services out there, usually for a small fee, but that’s just one more thing to sign up for and figure out.

But did you know that Zoom offers live automatic captioning, and that it’s quite good? All you have to do is turn it on.

Then have your conversation. If your interviewee mentions something very specific that you need to get right, like a technical term or someone’s name, be sure to check the spelling or ask them to repeat it so you know the captioning picked it up correctly.

Before the call ends, download the transcript. (It’s usually saved to a Zoom folder on your computer.) In fact, I usually save the transcript once or twice during the call, just in case we get disconnected before I have a chance to grab it, and then I download the whole thing at the end.

That’s it! No more note-taking.

 

Develop Your Internal Tutor

I just picked up this book at Powell’s. In the introduction is the most extraordinary passage–it could apply to any creative pursuit, so I’m sharing it here:

“Develop an internal tutor. When you begin drawing, often you’ll find you’re accompanied by an internal critic, pointing out your mistakes and making you question your drawing. This can be more restricting than a lack of ability. You need time to look and draw without internal criticism. Instead, try to develop an internal tutor, allowing you to stand back and look objectively at your drawing, picking out its best qualities and what can be improved upon.”

Imagine–an inner tutor! A voice inside your head that can give you a friendly nudge, encourage you to sharpen a detail or rethink the direction of a line.  What a helpful and handy voice to have on board!

Everyone wants to silence their internal critic. But have you ever thought of cultivating an internal tutor?

At Some Point, You Just Have to Deal with the Painting in Front of You

 

Several years ago, I took a class with Qiang Huang, an amazing oil painter from Austin. We were all painting from still lifes set up next to our easels. His work is both beautifully precise and also loose and imaginative. That balance of accuracy and abstraction was what we were all after.

At one point he said, “Your still life setup is just a reference for the design you want to create. You’re not here to copy it.”

In other words, a still life setup or a reference photo or the landscape in front of you should just be a jumping-off point for the painting that you’re going to make. If you find yourself struggling to make an exact copy, you’ve lost the thread of the thing.

I’ve been thinking about this a lot lately. I think there comes a point in a painting or a drawing where you almost have to set the reference aside. At some point, you just have to deal with the painting that’s in front of you. What it needs next may not be found in the reference you’ve been using. It becomes a matter of stepping back, squinting, maybe taking a black-and-white photograph to check the values, and making a decision about what the painting itself needs, not whether it matches the thing you’re trying to paint or not.

This is true of writing as well. You might start off with a very fixed idea of what sort of book you’re writing and what you want it to be like when it’s finished. But at some point, the book becomes its own thing. At some point, you have to deal with the book that’s in front of you, not the one you had in your head when you started out.

Ann Patchett said something like this when she wrote about book ideas being like beautiful butterflies drifting around in the air. “I reach into the air and pluck the butterfly up. I take it from the region of my head and I press it down on my desk, and there, with my own hand, I kill it. It’s not that I want to kill it, but it’s the only way I can get something that is so three-dimensional onto the flat page. Just to make sure the job is done, I stick it into place with a pin. Imagine running over a butterfly with an SUV. Everything that was beautiful about this living thing—all the color, the light and movement—is gone. What I’m left with is the dry husk of my friend, the broken body chipped, dismantled, and poorly reassembled. Dead. That’s the book.”

She’s talking about learning to live with the disappointment that inevitably comes when you compare the book you’ve written to the way it looked in your imagination before you started. And that disappointment is real.

In the case of a painting, though, I’d say that I never have a fixed idea, when I start, of how the painting’s going to look. I have my reference (a photo, maybe), and I know I’m going to make something out of it that somehow speaks to whatever drew me to the image in the first place. But I’m just as surprised as anyone else to see what it looks like when I’m done.

Here’s the painting that’s on my easel right now, along with the image I started with. It’s a tricky photo to copy as a painting, because of the way the headlights are blown out and the halos around them. I’ve made a lot of changes and I’m still tinkering. But there’s no point, at this stage, in looking at the photo anymore. The painting’s become its own thing.

I’m An Aspiring Author. Do I Need a Website?

Every month in my newsletter, I offer readers a chance to win the book of their choice if they ask me a question. I pick a question to answer in the next newsletter, then I send them their book.  This month, an aspiring author asked me, “I have 2 novels being shopped by my lit agent, at the moment I’m trying to decide whether a website is worth my time, energy or financial investment. Do you think an author’s website is worth having before they have anything published?”

The answer is YES, YES, YES, a thousand times YES! Here’s why.

It shows agents and publishers that you are a professional and that you are capable of doing simple tasks on the Internet. This sounds silly to say in 2019, but some publishing professionals are still suffering PTSD from the days, not too long ago, when authors refused to even get an email address. You have to show them that you can handle some business basics.

A website allows those agents and publishers to get a glimpse of you from another perspective. Yes, they have your manuscript/proposal, your cover letter, and whatever else you’ve put together. But if they Google you, they can just see you in a slightly different light. Even if your website gives them the same information they already have in front of them, it just helps to see it out there, in the world.

Your website is your calling card. It’s your doorstep. If you’re an aspiring author (or artist of any kind), you have ambitions to put yourself out there in the world. This is the first step. It doesn’t matter how new, inexperienced, or aspiring you are. Grab that domain name and build yourself a home online, even if it’s a rudimentary, temporary home.

A few years ago, I taught creative writing in an MFA program. I asked how many students had a website, or had even registered a domain name. Only one or two had. I was astonished. They were spending a fortune to earn a degree in writing, with the hopes of making it their career, but they hadn’t taken the simple step of a single-page website?

So. Put on some nice music, pour yourself a drink, and get this done in an hour. Here’s what you do.

First, register your name as your website domain if it’s available. If you can’t get your name, try for YourNameAuthor.com or YourNameBooks.com or YourNameWriter.com or something like that. (Don’t bother with .org, .biz, etc. Just get a good .com site) Do this today.  At GoDaddy, you can register your domain for about $10/year.  You can set up this domain anywhere, not just at GoDaddy. GoDaddy simply handles the registration and ownership. (and lots of other companies do this, too.)

Second, build a website. This does not have to be a massive, awful project. Pick a template. Do not spend hours looking at templates. Pick the first clean, simple one you see. Upload your photo, your bio, a contact form, and your social media links. You can quickly set up a page like this on GoDaddy, Squarespace, Wix, and many other sites. This is going to cost about $10/month no matter where you do it. Don’t agonize over which service to use. You might change your mind later once you have some books to sell. That’s OK. Just get something up there.

Third:  Once you’ve recovered from that phase of the project, dive back in for another hour. Add a second page or section called Projects (or something like that. Writing. Painting. Articles. Stories. Whatever your work is called). On that page or section, at the very least, make a list of links to whatever it is that you’ve already done.  Even better, add little thumbnail photos so there’s something nice and visual to go along with this list. It can include articles or stories you’ve published, interviews you’ve given, YouTube videos, a pie-eating contest you won…whatever you’ve got.

Ultimately, yes, you will need a more robust website kind of like mine. You might have to build it on a different platform, like WordPress. You might want to pay someone to do the basic construction so that you just go in and add text and pictures and updates. That’s what I do.  (and by the way, my website is a straight-up copy of three famous authors’ websites. I took ideas from each, sent screen shots to my designer, and told her to adapt those ideas to my site. You don’t have to re-invent the wheel.)

If you haven’t found her yet, Jane Friedman is a great resource for website questions and everything an author might want to know about the business side of things.

Just get it done! Good luck!

 

Book Marketing for Authors: What’s Behind Door Number One?

painting of a door opening onto a landscapeI hold a monthly online chat with writers about the craft and business of marketing. (To score an invitation, join my newsletter.) Each month, the group votes on a topic to discuss. Last month, it was marketing.  What should authors do to market their books? What works? What doesn’t?

Usually I have a few talking points prepared for these chats. Some strategies, tips, ideas, based on what’s worked for me over the years.

But when it came time to talk about marketing, I was at a loss. Why? Because what has worked for me has nothing to do with the standard list of marketing tips authors are generally confronted with.

What’s worked for me is what’s behind Door Number One. More about Door Number One in a minute.

First: there’s kind of a standard list of things that authors are asked to do to market their books. The list might look something like this:

  • Engage with readers on Facebook. Maybe start a Facebook group or a page devoted to your book’s topic
  • Be clever on Twitter
  • Document your life, your process, your passion, on Instagram
  • Make zany videos on TikTok
  • Send out a newsletter
  • Write book-adjacent essays for relevant publications
  • Network! Go to conferences, trade shows, gatherings connected to your book topic
  • Get active on Goodreads. Hold giveaways, start a book club, chat with readers
  • Recommend books and build a following on Bookbub
  • Offer a free bit of swag to everyone who pre-orders your book

I could go on. If you’re a writer, this sort of list is probably familiar to you.

What I told the writers in my group was this: Just because this list of tasks exists doesn’t mean that any of it works. There’s not a great deal of data-gathering that goes on in the publishing world. It’s easy to come up with a list of vaguely helpful-sounding tasks that writers could do to promote their work. It’s hard to say definitively whether any of it will make a difference.

Sometimes I will question my publicist about whether a particular task is really worthwhile.

“Well, it couldn’t hurt,” is the answer I usually get. “Every little bit helps.”

And that’s true! But the problem with “every little bit helps” is that it doesn’t give us a way to choose one task over another. It assumes that All the Things are equally worthwhile. But surely they’re not. How could they be? And how do we pick the best way to make use of our limited time?

Also–is it really the case that it can’t hurt? What if it leaves you, the author, feeling anxious and ineffective and miserable? What if it interferes with your ability to write your next book?

No publicist will ever say, “You know what? I think TikTok is bad for your creative spirit. Go walk in the woods for a month. Connect with your innermost self. Speak your truth. Don’t waste your time on this nonsense. You have another great book in you, and what’s important is that we preserve your psyche so you can continue your creative journey.”

Just because there is a long list of tasks authors could do to market their books does not mean that these tasks reliably result in sales. And we can end up hurt and confused when we do All the Things, and do them very well, to no real effect. We end up wondering, “But where are the results?” But in fact, no results were ever promised. It was always just a list of tasks.

So what does work? Honestly, what has worked for me in my career, with a handful of New York Times bestsellers and twenty years as a full-time, self-supporting writer under my belt, is What’s Behind Door Number One.

Door Number One is my shorthand for the treatment that a lead title gets. When a medium to large-sized publisher is really excited about a book, and/or has paid a lot of money for it, an entirely different marketing plan rolls out–one that has very little to do with the list above.

This plan is chock-full of things that actually do work, and can reliably propel a book onto a bestseller list. But authors don’t hear about Door Number One until — unless– that door opens for them.

What’s behind Door Number One?

  • Media luncheons with major news outlets, in which the author is flown out to New York, gets all dressed up, and pitches her book to reporters, reviewers, and editors.
  • Bookseller dinners, in which the author is flown around the country and wines and dines with key booksellers and buyers in a position to place big orders. (I’ve had breakfast with Amazon buyers! Lunch with the Ingram team!)
  • A big to-do at launch and sales conference, which are in-house affairs in which your editor (or you, if you’re flown in to do this, and/or if your publisher hires a videographer to film you presenting your book, I’ve had both happen) pitches your book to a huge room of salespeople.
  • Meetings with producers of radio and television shows in which your publicist pitches your book for a prized segment on a national show
  • Full-page ads in major magazines and newspapers
  • Massive pre-publication mailings to media outlets and influencers (a publisher once handed out 1000 copies of my book to media outlets and booksellers.)
  • Special author events at regional bookseller trade shows in the months leading up to publication (the publisher sometimes has to pay for an author to get one of these slots, in addition to travel expenses)
  • Major bookstore and library campaigns to get your book selected for their staff pick lists (again involving mailing out hundreds of advance copies, although lately these are going digital)
  • Payment for prime physical placement in bookstores and high visibility on online retailer websites
  • A 20-30 city book tour that can include ticketed events at large community groups with audiences of 1000 or more
  • A fully-loaded schedule of author interviews for TV, radio, top podcasts, magazines, top websites, etc.

I’m sure I’m forgetting some of it, but you get the idea. This is the menu most of us don’t even see. And authors don’t reliably get this treatment every time. I’ve had this treatment for exactly four of the thirteen books I’ve written.

And guess what? It WORKS. This is what reliably sells books.

It’ll work better for some books than others, and I’m sure every publisher has a story about a book that got the full lead title treatment and went nowhere. Also, some books don’t get this treatment and go on to do astonishingly well. But in general, THIS is what publishers do when they want a book to succeed.

But here’s the catch: they can’t do it for every book! They have to pick and choose. Of course they do. No publisher has unlimited funds and unlimited time to give every book this treatment.

As I told the writers in my group, my intention is not to make everyone feel bad because they’re missing out on Door Number One. My intention is simply to fill in the gap between “nobody really knows what works when it comes to book marketing, it’s such a mystery” and “this book sold a million copies last year.” It’s hard to reconcile those two statements! If nobody knows what works, then how does any book sell at all?

So this is the answer. Broadly speaking (with some exceptions, of course), the books that succeed wildly do so because they got the package behind Door Number One.

But your publisher won’t tell you this, because it would be a super-awkward conversation to have. If they were being entirely honest, the conversation would be something like, “Well, we have a lovely package of highly effective book publicity that we will be rolling out this fall for the book or books we feel are most likely to succeed. Your book is not one of those. Have you considered holding a contest on Facebook?”

(I wish I could remember the comedian who had a bit about pitching TV shows to networks. “When they say ‘we don’t have the budget’,” he said, “what they mean is, ‘we don’t have the budget for YOU. We don’t have the money for THAT.’ Of course they have the money. But the money’s for someone else.”)

Please don’t go beat yourself up because your book didn’t win the lovely package behind Door Number One! It might well be a fantastic book. But maybe your publisher is also releasing Michelle Obama’s biography in the same month. Maybe another title just landed a big film deal ahead of publication, and that propelled it to the top of the list. Who knows why your book didn’t land in the top slot? Who knows why so many of my books haven’t landed the top slot?

I would suggest: Don’t even set this as your ambition. It’s a thing that is totally out of your control, so don’t go pinning your hopes and happiness to it.

It’s enough to write the best book you possibly can, and then to go on and write the next book. That is enough.

But if you’re an author, and you’re wondering if you really have to do All the Things, or if you’re feeling like a failure because you did All the Things and it didn’t really help, here is my advice:

  1. Write your next book.
  2. Do those marketing tasks that you genuinely enjoy (I genuinely enjoy sending out my newsletter, for instance.)
  3. Write your next book.
  4. Do those marketing tasks that seem genuinely important to your publisher, and chalk it up as a relationship-building activity with your publisher. (They want to know that you are open to their ideas and that you are a cheerful and capable person to work with. They are regular people like you, doing their best in a job in which they are probably underpaid and overworked. Just do some of the things they ask you to do, and be nice about it.)
  5. Write your next book.
  6. Write your next book.
  7. Write your next book.

(Updated to add: Here’s a terrific Twitter thread on this topic.)

 

 

 

Rewrite, Revise, Revisit: A Guide to Editing Your Book

 

Have you finished a first draft? Congratulations! Now the fun begins.

Every writer knows that editing is the most important part of the writing process. This is where all the really important, meaningful work happens.

It’s where you have the most control, and the ability to really carry out your intentions and make this into the kind of book you set out to write in the first place.

In this class I’m going to give you a toolbox for approaching every edit, and every revision, of your book, including:

  • What you can do in the early stages of editing
  • What’s better to leave for the final stages
  • How to handle the edits you get back from your editor
  • What happens in the copyediting and proofreading stages

This class is for anyone who has finished a first draft, whether it’s fiction, nonfiction, memoir, an essay collection, a how-to guide—no matter what kind of book you’re writing, a top-notch edit will get it ready for publication.

You can take this class now on Skillshare, which is a Netflix-style platform for online classes. This link gives you a free trial.

This class pairs well with Write Your First Draft.

You can also take my writing classes on Udemy, where you pay per class for only the classes you want to take. I’ve bundled this class with another course of mine, Write Your First Draft, and renamed the whole package Finish Your Book. You can take them both together for one affordable price. Go here to check that out.

At Last–My Research Class is Here

 

The question I get asked most often is how I do my research. It’s a tricky question to answer–every book is different, every research question is different, every source is different.

But I did my best to boil it down into one half-hour class!

Whether you’re writing fiction, nonfiction, reported journalism, essays, or memoir, you’re probably going to have to do some amount of research.

We’ll look at how to use scientific and academic sources, and how to track down experts in any field. We’ll look at historical sources, like old newspapers and archives. We’ll talk about genealogical resources, like Census records and other public documents. I’ll show you how I conduct interviews, and when I hire expert help. I’ll tell you how to spot faulty information and keep it out of your work.

Finally, I’ll teach you to be a skeptic! How do you know what you know? How do you verify your facts?

Whatever kind of writing project you’re embarking on, this class will help you up your research game.

You can take this class now on Skillshare, which is a Netflix-style platform for online classes. This link gives you a free trial.

I recommend taking this class along with Organize Your Research in Evernote.

You can also take my writing classes on Udemy, where you pay per class for only the classes you want to take. I’ve bundled this class with my class on using Evernote to keep track of research. Go here to check that out.

Learn All My Evernote Tricks!

 

If you’re about to dive into a big research project, whether it’s for a book, a dissertation, or some other kind of writing project, you’ll be so much better off if you set up a good system for organizing it all before you jump in.

This class will teach you how to keep track of all your research in Evernote. Writers can also use Evernote to brainstorm book ideas, organize a plot, and keep track of ideas for other professional projects, like teaching workshops.

You can take this class now on Skillshare, which is a Netflix-style platform for online classes. This link gives you a free trial.

I recommend taking this class along with Research: A Step-by-Step Guide for Authors.

You can also take my writing classes on Udemy, where you pay per class for only the classes you want to take. I’ve bundled this class with my class on doing research. Go here to check that out.

My Favorite Writing Exercise Comes from Southpark

I watch this video at least once a year.

Southpark creators Trey Parker and Matt Stone give this fantastic piece of writing advice about how they put their stories together:  They write up all of their story beats, and make sure that each idea, each moment, each action, can be connected with the words “but” or “therefore.”

If they find they can only connect their ideas by using “and”…well, they’re in trouble.

I can’t tell you how much this has helped me over the years, especially because I’m writing books based on a true story. I know what the events are, I know the order in which they occur. But what I don’t know is WHY everything happened the way it did.

By writing out, and forcing myself to put a “but” or a “therefore” between every scene/beat/action/idea, I start to see cause and effect. Often I move characters around so I can put them at the center of the action, where they belong. I make sure they CAUSE things to happen, or fight AGAINST them.

Basically, it’s another way of thinking about cause and effect.

I even do this late in the process, after the book is written, when I’m deep into revisions. I’ll go back to index cards, summarize every scene on a card, and make sure I can link them with post-its that say BUT or THEREFORE. I always find the holes in my story this way.

Caveat: If you have more than one plot line going, do a different BUT/THEREFORE for each subplot. When you hook the whole thing back together again, there’s just no way around the fact that you’re going to have some MEANWHILEs in there.

Create Your Own Book Video

It’s here! I’ve created a step-by-step guide for authors who want to make high-quality videos about their books. The class is live on Skillshare now. Skillshare is a Netflix-style membership site where subscribers can take as many classes as they want to. This link will give you a free trial to access to all the classes Skillshare has to offer.  

You can also take this class on Udemy, where you only sign up for the classes you want to take. Go here to see the class on Udemy.

As the author of over a dozen books, both fiction and nonfiction, I’ve found that book videos can be useful at every stage of the publishing process, including:

Pre-publication marketing meetings with the publisher
Press kits and media pitches
Marketing to bookstores and libraries
Lining up speaking engagements
Reaching readers and book clubs
Promoting backlist titles years after publication
Fortunately, the technology is so easy that anyone with an iPad or other tablet or smartphone can shoot a high-quality video, add photos or video footage, make simple edits, and publish to online platforms.

This class walks through every step of the process that I use to make videos to promote my books. I’ll show you all the equipment and free software I use, and walk you through every step of the process I use.

For those of you who have different equipment and software, I’ll suggest alternatives. The basic concepts are the same no matter what you use to make your video.

This class will also work for anyone who wants to make a talking head-style video interspersed with photos and video clips on any subject at all, but my examples are all going to be specific to book videos.